Privacy Policy

Personal information

Personal Information is information about an identifiable individual and includes the individual’s name, address, email address, and telephone numbers. We collect information about you whenever you interact with us, for example when you visit our website (the Site) or if you instruct us to represent and advise you (or the client, if you are representing the client).

We may store Personal Information we collect in any format we choose at our offices or at premises outside our offices, including data storage facilities or online storage located within or outside New Zealand, which may be operated by independent service contractors.

Where your Personal Information is transferred outside New Zealand, you may be informed of the existence or absence of an adequacy decision by the European Commission regarding the intended recipient of the Personal Information.

Purposes for which we use your Personal Information

We will not use or disclose your Personal Information except in accordance with the New Zealand Privacy Act 2020, as required by law or with your written or oral consent. 

Personal Information we collect and hold may be used by us (as applicable):

• to represent and advise you (if you are the client) or to represent and advise the client (if you are representing the client)
• to comply with our legal obligations.

We may also use Personal Information (as applicable but not limited to):

• To communicate with you, including sending promotional emails about new services, special offers, promotions or other information, and otherwise keep you up to date about Foley Douglas;
• For the purposes of providing you with our client Services, including responding to your queries regarding our Website or our Services; 
• For internal record keeping purposes;
• To the extent necessary to perform the purposes specified in the Privacy Policy and to allow for the operation of our business activities and functions; 
• As instructed by you. 

When you visit our Site, we also collect general user information such as users internet protocol addresses, browser type and internet service provider details and other technical information. We use this information to administer the Site and to gain a better understanding of our users and how they use the Site.

We may not be able to properly advise you or provide you with the information or other services you require if you do not provide us with necessary Personal Information when requested to do so.

Legal basis for the collection of your Personal Information

We process your Personal Information based on your written or oral consent. You may withdraw your consent at any time. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.

Disclosures

We may need to disclose Personal Information to third parties (including other entities or individuals who assist us in providing services or who perform functions on our behalf, such as mailing houses, hosting and data storage providers), including in the course of representing or advising you (if you are the client) or the client (if you are representing the client). We may disclose Personal Information if:

• it is required or authorised by you or your client (if you are representing the client)
• it is required or authorised by law or the Law Society’s Rules of Professional Conduct
• it is required by law (including the laws of any foreign jurisdiction).

Contacting Foley Douglas

Under the Privacy Act 2020, individuals have rights of access to, and to request correction of, their Personal Information. You may also have rights under the EU General Data Protection Regulation to erasure of Personal Information or restriction of processing of Personal Information or to object to processing, as well as the right to data portability and the right to lodge a complaint with a supervisory authority. If you have any questions about this Privacy Policy or requests relating to your Personal Information, please contact us at [email protected] . If you would like to update any of your subscription details, please complete the subscription form with your amended details.

Updates to this policy

We reserve the right to update this Privacy Policy from time to time. Any change we make applies from the date the updated Privacy Policy is posted on our website.

This Privacy policy must be read in conjunction with our full privacy policy document and list of external service providers below.